Handbook of the Philosophy of Science
This is a multi-volume Handbook to be published by Elsevier
under the general editorship of
Dov Gabbay, Paul Thagard, and John Woods.

Authors' Information Page

Revised 20Oct05

Contract Details and Contributor's Agreement
1.    Elsevier will be publishing the Handbooks under their North-Holland imprint.
2.    Each author or co-author will receive 50 complimentary reprints of his/her chapter as well as 1 complimentary copy of the
       volume the chapter appears in plus one additional complimentary volume of their choosing. Any additional volumes or
       off-prints may be ordered at a 40% discount.
3.    For complete details and to print out your particular volume's Contributor's Agreement please click here.

Detailed Instructions for LateX Users ---click here.

Authors are always provided with great long lists of things to do (and not to do) when preparing their work for submission.  We, unfortunately, are no different in this respect.  We need you to follow a certain number of standards developed specifically for this project and in accordance with the publisher’s standards.  But, unlike the other lists you’ve worked from, I have provided an explanation for the decisions taken with the hopes that, even while you are all surely grumbling about having to deal with such petty details, you will, hopefully, understand that what we ask has not been decided merely by whim.  Our instructions were developed using solid reasoning and, although this might seem completely counter-intuitive and therefore not at all obvious, with an eye to reducing your workload.

Chapter Formating

We would prefer to receive "standard" LaTeX files although TeX is an acceptable alternative. If authors are using any non-standard packages, they should let me know so that I can check their compatibility with my system.  For detailed specific instructions for LateX users please click here. Authors are also welcome to use Microsoft Word or Word Perfect. Scientific Word is also acceptable. I will be glad to field any queries that individual authors may have.  My contact information is below.

Please check your bibliographies to ensure that you have ALL necessary information. This includes page spreads (even for solo authored books if you are referring to a specific chapter), volume numbers, publishers, and their addresses.

We will be using author’s names as they appear on the publication to which you are referring, as well as full journal titles. No short forms please. If you don’t have this information, please find some other publication that indicates how the author or editor wants their name to appear. Not everyone reading these volumes will be familiar with the publications or authors to which you are referring.

Do not use et al. if all names are available. (LateX will automatically assign et al. in the appropriate places after your chapter is converted.)

Remember, if you quote a passage in the body of your text, you need to reference not only the book or paper from which it was drawn but also the page number(s) involved

I will be brutally vigilant about this.
So, if you don’t want to be pestered after you’ve completed your chapter, get everything you need before submitting it.  This might be the perfect chore for some overworked Graduate student or an undergrad looking for some experience and a few extra bucks.

For those using programs other than LateX, you need not be concerned about the style of your bibliographic entries since your files will be converted to LateX during the production stage and, therefore, will print out in the "named" style. Feel free to use whatever style you are familiar with providing it meets the above criteria.  If anyone would prefer to work from a sample bibliography, they can click here.

Chapter Length
As a guide to calculate your average chapter lengths we base our calculations on 500 words/page in the camera-ready copy. The volume can be anywhere from 400 to1200 pages. Depending on the final number of chapters included in a particular volume, and the lengths of your fellow authors' chapters, the maximum page count per chapter will vary. Your volume editor will be the best person to provide guidance on this issue.

Abstract and Keywords

Please be certain to include an abstract and keywords with your chapter. Abstracts should be no more than 150 words.  Keywords should be placed below the abstract and not contain more than 25 entries.

The abstract and keywords are intended for use in a separate “reference” volume that will combine material from all 16 volumes.

Table of Contents
Each chapter must have a table of contents at the beginning containing information down to the subsection level. It should be centered and will be placed directly after the the abstract and keywords. Use columns if necessary to limit the length to a single page. The font size should be smaller than that of the rest of the chapter.  For LateX users please use \small.

Please place mottos after the table of contents and directly before the text begins. I’ve included a sample chapter for reference.

Diagrams, Tables, Images, etc.
1.    All diagrams, images, etc., must be provided in .eps file format.
2.    They must be of good quality with clear clean lines, legible text in keeping with the style of the rest of the chapter. If you are
       uncertain as to the acceptability of a diagram's quality, please contact me.
3.    Avoid using overly large font sizes.
4.    For your reference I've included an example of a good quality diagram and a poor quality diagram.
5.    Captions should be placed below the diagrams, etc.

Each volume will contain a single index made up of 3 items: names, topics, notation.  To assist the volume editors in the preparation of the index and to give you, the authors, complete control over how their chapters are referenced I have provided directions below.

LateX users click here.

For Non-LaTeX users:
Listed in order of preference, are 3 methods of sending in your index entries.

1.    Send a list of index entries
       --either attached in a separate file to an e-mail message.
             (If you are a Word user and understand how to create an index using
              Word's automated indexing feature, please attach your concordance file.)
       --or placed directly into the body of the e-mail message.
2.    Electronically highlight the index entries in a PDF file and make notes where necessary.
3.    Highlight the index entries on a hard copy.

The index, although created on a chapter-by-chapter basis, will be combined and then applied to the entire volume. While authors should of course control the entries linked to their Chapters, volume editors will be responsible for ensuring some appropriate index entries link to more than one chapter. Therefore, receiving the lists already in electronic form is far and away the most prefereable method.  As mentioned above,  I will combine the entire collection of author index entries into a single electronic file. With this master list I am able to create a “faux” index that will assist the volume editors in their task of rendering consistent, eliminating duplicate entries, creating subentries, checking for accuracy, and generally polishing  the volume wide index before the actual indexing process begins.

If you must send a PDF file or a hard copy of your chapter with the index entries highlighted, please follow these few additional steps. 
1.     Names that do not occur in the bibliography that you want to see in the index should have a marginal note inserted providing
        the person's full name as it usually appears in their publications.
2.     Where the highlighted entry is not identical to the phrase that you prefer to see in the index, a marginal note should indicate
        the preferred form of entry. If there are any questions, please don't hesitate to contact me or your volume editor.

Some Indexing Specifics
Compliments of Jeremy Butterfield (one of the co-editors of the Philosophy of Physics volume), and, dare I say it, CUP, I am providing you with some “borrowed” text that explains the basic guidelines for preparing your list of index entries.
   a.    Beware of over-indexing. It is pointless to index a passing mention of a person, or a topic: in effect, there needs to be a
          paragraph or more about the entry in question.
   b.    Beware of overly general entries. For example, it would be foolish to have an entry of a topic that has an entire volume
          chapter devoted to it. But do of course consider more specific entries.
   c.    Remember to allow yourself sub-entries: e.g., an entry: co-adjoint representation with a subentry Poisson manifold structure
          of, should be laid out as:
                 co-adjoint representation ............................44--50,
                             Poisson manifold structure of, .........46--48.
   d.    Please go lightly on names. Do not index anything like each author you refer to! People can easily leaf through the
          bibliographies to try and find themselves and friends and heroes! (Of course you can use names for theorems and effects,
          like Gleason’s theorem and Russell’s Paradox.)

Footnotes and Methods of Citing Reference Material
We will be using footnotes rather than endnotes.

Do not use ibid and idem in footnotes, in citations or within the body of the text (that’s an inclusive ‘or’ by the way). For LateX users please insert the appropriate \cite or \shortcite commands in all cases.

Do not use your footnotes in place of a bibliography or list of references.

Acknowledgements will be placed at the end of each chapter just before the bibliography in a separate, un-numbered section.

All That Picky Other Stuff
All foreign language words and phrases should be italicized unless they have been fully integrated into the English language. If you’re uncertain, italicize.

Page spreads, year spreads, etc., should not be abbreviated. By this I mean that you should use the numbers in their complete form. For example, 1927–1928 rather than 1927–28.

Page spreads, year spreads, etc. should use an en-dash to connect the numbers. That's the shorter of the two dashes --- see above example --- not a hyphen.

The punctuation mark used will be an em-dash. That is the longer of the two dashes. Please insert a space on either side. The spaces aren’t critical and can be easily inserted by me after receipt.

Please use an en-dash between proper names when referring to, for example, Anderson–Belnap.

Please include your name, e-mail address, affiliation, and affiliation address at the beginning or end of your chapter.  I will be preparing a list for the front matter of each volume. The list will be placed into an alphabetized 2-column list with a blank line between each entry. Most of the volumes have more than 20 chapters. Some have over 72!  We needed to conserve space and a more compact and efficient format seems to make more sense.

I.e.,and e.g., should be written as shown at the beginning of this sentence, with commas afterwards. The same rule will apply to etc. where appropriate.

Permission to Publish
If you require permission for any text, image, etc., you have used within your chapter, the publisher has supplied us with a standard request form. You may download it from this site, by clicking here. Signed permissions must accompany your completed chapter.

Submission of Completed Chapters
Please contact your volume editor(s) to obtain their directions.

Page Proofs
Each author will have the opportunity to do a final review of their chapter at the page proof stage.  Major revisions should be arranged prior to this stage.  Page proofs are meant to catch small errors such as typos, etc.  If you have any questions, please contact me immediately.

Transfer of Copyright Form

Click here for the Transfer of Copyright Form that all authors must sign. I will ask for the signed form to be returned when the page proofs are sent.

Rights of Authors
Please contact the General Editors via me at
jhwoods@interchange.ubc.ca about any questions you might have.

There will be more material posted as we progress.

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